Aprio
Office Administrator
- Location
- Topeka, KS
- Work type
- On-site · Full-time
- Salary
- Not listed
- Posted
- (2 weeks ago)
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About the role
Work with a Top 20 CPA and advisory firm that Accounts for Anything. Aprio has 40 U.S. office locations, as well as international office locations and more than 3,200 team members that speak 60+ languages across the globe. By bringing together proven expertise, deep understanding, and strategic foresight for fast-growing industries, Aprio ensures clients are prepared for wherever life or business may take them. Discover a top-rated culture, vast growth opportunities and your next big career move with Aprio.
Job Summary
Aprio is seeking an Office Administrator to provide versatile, in-office administrative support for our Topeka office. This position extends beyond traditional office administration, combining office operations and reception backup with CAS and tax-related administration, workflow coordination, client support, and assistance for partners and directors.
The ideal candidate enjoys variety, takes ownership, and can shift between responsibilities as office and client needs change. You will play an important role in maintaining seamless daily operations, moving client and administrative workflows forward, and reducing the nonbillable administrative workload handled by client-service professionals
What You'll Gain / Impact
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Take on a visible role that helps keep a large, collaborative office operating efficiently.
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Gain broad exposure to office operations, CAS, tax administration, client onboarding, workflow management, and leadership support.
- Ability to strengthen skills in administrative excellence, client service, and data management
- A supportive team environment with opportunities for continued professional development
Key Responsibilities
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Provide administrative support across office operations, CAS, tax, and leadership functions
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Support client onboarding, engagement letters, document requests, and other client-related administrative needs
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Coordinate workflows, new engagement and project setup, data maintenance, and follow-through
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Assist with tax-administrative projects, including notices, powers of attorney, document processing, and related workflows
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Provide administrative support to partners and directors, including meeting coordination, client requests, and follow-up
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Organize and archive client files in accordance with established procedures
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Maintain accurate client records, documentation, and information across applicable systems.
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Serve as backup for reception and general office administration, stepping in as priorities and coverage needs change.
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Assist clients with inquiries and appointments, ensuring confidentiality and handling sensitive information with discretion
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Collaborate with tax professionals and support staff to facilitate efficient office operations
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Undertake ad-hoc tasks and additional duties as assigned to support overall office objectives
Candidate Qualifications
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High school diploma or equivalent; additional education or certification in office administration is a plus
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Previous experience in a receptionist or administrative role preferred
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Experience in a CPA firm or other professional-services environment is preferred but not required.
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Proficiency in Microsoft Office Suite; familiarity with tax software is beneficial
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Excellent verbal and written communication and interpersonal skills
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Strong organizational skills with keen attention to detail
- Professional demeanor with client-centric approach
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Demonstrated ability to handle confidential information with discretion and integrity
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Effective time management skills with the ability to prioritize tasks and meet deadlines
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Knowledge of tax-related terminology is advantageous
Leadership Skills
Demonstrates initiative and accountability in managing daily responsibilities with minimal direction
Maintains composure, professionalism, and a solutions-oriented approach in a fast-paced, client-facing environment
Brings a collaborative, team-first mindset that supports the effectiveness of those around you
Builds positive, trustworthy relationships with clients, visitors, and internal team members
Follows through on commitments and proactively communicates status on open items
Adapts quickly to shifting priorities while maintaining consistency and quality of work
Technical Skills
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Experience with calendar and scheduling management tools
Familiarity with electronic document management and filing systems
Basic data entry skills with accuracy and attention to detail
Ability to learn and navigate firm-specific platforms and software
Familiarity with tax software (e.g., CCH, Thomson Reuters) is a plus
Why work for Aprio:
Whether you are just starting out, looking to advance into management or searching for your next leadership role, Aprio offers an opportunity to grow with a future-focused, innovative firm.
Perks/Benefits we offer for full-time team members:
- Medical, Dental, and Vision Insurance on the first day of employment
- Flexible Spending Account and Dependent Care Account
- 401k with Profit Sharing
- 9+ holidays and discretionary time off structure
- Parental Leave – coverage for both primary and secondary caregivers
- Tuition Assistance Program and CPA support program with cash incentive upon completion
- Discretionary incentive compensation based on firm, group and individual performance
- Incentive compensation related to origination of new client sales
- Top rated wellness program
- Flexible working environment including remote and hybrid options
What’s in it for you:
- Working with an industry leader: Be part of a high-growth firm that is passionate for what’s next.
- An awesome culture: Thirty-one fundamental behaviors guide our culture every day ensuring we always deliver an exceptional team-member and client experience. We call it the Aprio Way. This shared mindset creates lasting relationships between team members and with clients.
- A great team: Work with a high-energy, passionate, caring and ambitious team of professionals in a collaborative culture.
- Entrepreneurship: Have the freedom to innovate and bring your ideas to help us grow to become the CPA firm of choice nationally.
- Growth opportunities: Grow professionally in an environment that fosters continuous learning and advancement.
- Competitive compensation: You will be rewarded with competitive compensation, industry-leading benefits and a flexible work environment to enjoy work/life balance.
EQUAL OPPORTUNITY EMPLOYER
Aprio is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race; color; religion; national origin; sex; pregnancy; sexual orientation; gender identity and/or expression; age; disability; genetic information, citizenship status; military service obligations or any other category protected by applicable federal, state, or local law.
Aprio, LLP and Aprio Advisory Group, LLC, operate in an alternative business structure, with Aprio Advisory Group, LLC providing non-attest tax and consulting services, and Aprio, LLP providing CPA firm services.